Wednesday, 26 June 2019

Capture and Document User Information with Image on SharePoint - Part II

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This is second part of article on capturing and documenting user details on to Office 365 SharePoint. The previous article shows setting up the Microsoft Flow to capture and creation of document with user details.
In this article, recording of user details is discussed. PowerApps forms are used to capture the user details. The details includes user name, picture, etc. Then integrating the form with Microsoft Flow is discussed.


Setting up the User Form

In my scenario, there are only two user entries recorded.
  • User Name
  • User Picture
Let us set the form.
  • Navigate to PowerApps portal/ app, and then select blank app.
  • From insert option, select two screens-
    • New blank screen - For user input
    • New Success screen - For showing user success message.
Screens & Controls Configured on the Form
Screens & Controls Configured on the Form

Tuesday, 18 June 2019

Capture and Document User Information with Image on SharePoint - Part I

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In this article, let us see how user details including user picture could be captured and saved onto SharePoint as documents using PowerApps and Microsoft Flow.

Here is the detailed scenario: User details like Name, picture, etc. needs to be captured and documented, and has to be made available on SharePoint. This process could be automated with the help of Office 365 SharePoint, PowerApps and Microsoft Flow.

The following points depicts this automated flow.
  • Using PowerApps, Custom Form needs to be created showing the required fields.
  • Microsoft Flow will be used to capture the information entered into the Form.
  • The flow once captures the information, it will format the data and creates the document, before saving it to SharePoint. 
    • Creation of documents is not straight forward approach. So in this case HTML file needs to be created. [The proper formatting could be done by taking HTML file creation approach.] 
    • Then HTML file is converted into required format. Then the target document could be uploaded into SharePoint library.
Note: One Drive for Business connectors provides necessary actions for creation and conversion of documents. The same will be leveraged in this samples.